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Trends and changes to the J1 Work and Travel Program. Where the J1 visa program is headed.

Originally introduced to promote cultural exchange and diversity, the J1 visa program has changed and evolved over the years. Many factors, from current East-West political relations to economical situation affected the program and its participants. Although the program began in the sixties, the US did not see as much exchange students from the Eastern block until the early nineties, when the Iron Curtain fell in 1989. The post-communist Eastern Europe embraced democracy and was eager to learn about its former adversary. Since the mid-nineties, the numbers of students from the Eastern Europe, as well as Asia and Africa has been growing steadily.

The recession of 2008 affected the program participation on both sides. American seasonal recreation and hospitality industry was hit hard by the recession. Resort restaurants and amusement parks hired less personnel as less people were willing to spend money on recreational activities. Meanwhile, Europe was experiencing the recession of its own. University students in Russia, who were able to afford the Work and Travel program in the previous years, suddenly were neither willing to travel that far nor they had money for it.

Many seasonal businesses had to close or scale down, but the ones remaining open felt lack of hands. Traditionally, employers would get slightly more staff to ensure they are ready for the busy rush hours and sunny weekends. The numbers of J1 applicants were becoming very scarce and employers found themselves understaffed. In the years before the recession, to hire foreign worker was an easy process, and almost overnight the source of reliable labor started drying up.

In the following years, the regulations of J1 visa program became stricter, which effectively cut a rough estimation of one-third of potential seasonal workers. Employers complained that after they would approve interviewed workers and sign the job offer forms, the workers were denied visas or rejected from participating in the program. The search for the best-suited employees would have to start all over again. Most of the potential workers are hired based on the resumes, they have submitted, but for some employers just the resume will not do. Small business owners work very closely with their employees, often side-by-side, and getting to know the person before making a commitment for the busy season is important. These business owners conduct phone or skype interviews, exchange emails in preparation for the employment period, making sure that the students have appropriate attitude and a strong grasp of language.

State Department, overseeing the J1 program is up for  major overhaul, according to Washington Post. The September 2011 incident in Hershey, PA sent a strong message to the state officials and the program participants. Now the State Department has to proceed with the investigation. What will come of it is not yet clear, but what many hope for is reduction of paperwork and simplification of the process.

Exchange student paints New Jersey.

Today we are featuring a New Jersey painting company, which employed a J-1 worker. Nick, the owner of Hoboken Painters  told us about his experience with a j1 exchange student. For him, it is the first time of working with a seasonal worker. His summer employee, Vitaliy, is an exchange student from Russia, who came through a staffing agency, Seasonal Staffing Solutions.

Initially, Vitaliy worked as a bus person in a New Jersey restaurant, but the hours were not sufficient and he turned to the staffing agency for help. They sent him to Nick, a local painter and contractor. Nick’s company is small, but over the course of summer he found an increasing demand in painting jobs and had to turn down some clients. Nick explains that painting business is somewhat seasonal, “People move more often in summer- summer vacation houses …they have free time and they decide to renovate the house, and so on”. Nick has one permanent employee and he did not want to hire another full-time painter, “When the summer is over, there will be less work, not enough for three people”. Vitaliy was the perfect solution for his company. When asked  how he likes working with an exchange student, Nick is very enthusiastic, “Vitaliy was a great worker, very hard-working, attentive”. He adds that in the beginning, he had to spend a lot of time with Vitaliy, explaining the details, pointing out mistakes, checking on his work constantly. But Vitaliy turned out to be a fast learner and soon Nick was confident in his skills. “Sometimes, he (Vitaliy) can be a little.. rough, you can say, putting more force where skill is required, but he is an awesome guy, he corrects his mistakes, pays attention to what I say”.  Nick’s company is small, tiny even, and he is very close with his employees, “We are like a family – we work together, we have fun together”. Nick is an avid fisherman and he regularly goes on fishing trips with Alex (his full-time worker). He also invited Vitaliy, who has never been on an oceanic fishing trip. Nick laughs, “I don’t know if he likes fishing that much, but he liked going on the boat, that’s for sure”.

Vitaliy left in early September to continue his studies, but he planned to come back next year. Nick says he will be more than welcome, “I won’t have to teach him anything, I just hope the next year will be as busy as this. We’ll see”. There is another factor in determining whether Vitaliy will come to the US next summer – his studies. Vitaliy is a senior, which means it will be harder for him to get a visa. Nick already offered his help – he wants to sponsor Vitaliy, that is to sign a contract with the staffing agency to make sure that his seasonal help will secure a visa. Nick’s company is still busy this time of the year, but he says it will probably slow down soon. But he sure wants to see Vitaliy next year- for summer.

5 reasons why you should hire a J1 worker.

Seasonal business owners have been witnessing a steadily increasing stream of international students coming to work to the United States, usually for a summer period. Many hear their distinct accents and wonder where they come from. Mostly, they are college students from Eastern Europe on a J1 visa. Brazilian, South Asian and Chinese students are in the mix too. J1 students are great workers, adding diversity to the American workplace and promoting cultural exchange. Besides that, here are the four reasons why you should hire J1 students:
J1 visa students work harder. To be fair, most of their American peers are industrious too, but exchange students have more motivation to give their best. They have to work extra to make up for travel and sponsor program expenses. It is harder for a non-native speaker with little cultural experience to find a job, so they appreciate the job they are given and do their best to keep it. Also different work ethics might play a role. Many post-Soviet cultures have a stronger sense of subordination than in Western countries. These workers less often have casual relationships between the employee and the employer, unless it it encouraged by the management. J1 students are under a certain amount of pressure – they are representatives of their country and they know they will leave a lasting impression of their work ethics. Knowledge of this fact can be useful for American employers to boost morale of slacking workers, if such thing happens.
Employers save on taxes. J1 workers are temporary residents and are exempt from Social Security, Medicare and unemployment taxes. To calculate how much you could save by hiring an exchange student, use this payroll taxes savings calculator. For example, hiring five full-time J1 workers for a 4 month period could save you over $2,000.
J1 workers would love to work extra hours. You can count on a J1 worker for those busy Friday and Saturday shifts. When most of their American peers would call in “sick” because the weather is nice or because the local dance club is hosting a wet T-shirt contest, J1 visa workers would jump at the opportunity to make extra bucks. They would gladly pick up extra shifts during the week or go for a double shift.
They won’t quit before Labor Day. And they can start working before Memorial Day. J1 visa allows its holders to work for up to a four months period plus to use another month for travel. J1 workers usually try to make the most out of their stay and try to arrive early in the season by passing final exams at home universities ahead of time. Traditionally, Fall semester in Russia and other Eastern European countries starts on the First of September. But, international students arrange for their late arrival at their colleges, so they could use all the time allotted in their J1 visas and work through Labor Day.
Diversity.
The purpose of the Work and Travel program is to bring diversity to the workplace. It will be fun to learn about a different country and its culture from the first hands. And you, the employer, by hiring a J1 student will help him or her learn about the United States. You can help someone see the world from the new perspective and make new friends.

Dealing with J1 workers issues.

Business owners and staff managers sometimes report on having issues when hiring and employing J1 workers. Luckily, in most cases these issues can be dealt with or eventually solve on their own. The most common issues are that workers are not familiar with American culture, which causes misunderstanding between two sides. For many first-time J1 workers, who are college students, this is their first time being in a strange country alone.
Vadim Misnik, a director at a Seasonal Staffing Solutions specializing in J1 workers, said that the most common issue is language barrier. Although students are required to speak English fluently, many have struggles applying classroom skills in real-life environment. The barrier deepens if a kid is shy and is afraid to say something wrong, explained Vadim Misnik. Normally, the staffing agencies screen students for their language abilities, but sometimes it is not enough. Upon the employer’s request, one of Seasonal Staffing Solutions employees may conduct individual interviews over the phone to determine the future worker’s language abilities. Alternatively, employers can interview the students themselves – Seasonal Staffing will arrange for the students to call the employer at a convenient time. Just after their arrival most of the students comprehend  when spoken to, but hesitate answering back. After some period of adjustment they feel more comfortable and start conversing more freely.

Besides being tested for language abilities, students are given a short orientation prior to their departure. Orientations are helpful and informative and improve with each year, but there is no possible way to prepare students for all cultural differences they are about to encounter in the US. For example, Eastern Europeans and people from ex-Soviet Republic in particular have a different sense of personal space than Westerners. Not knowing about this that can bring up a certain sense of discomfort. Imagine a J1 student and a fellow worker during a conversation – the student inching closer to the American worker, thus expressing engagement while the latter is stepping back in confusion. Now the J1 student thinks that the co-worker is being cold and distant, and the co-worker is feeling almost harassed. It might sound funny, but reality shows that such misunderstandings potentially lead to tension in the workplace. The best way to deal with such issues is to address them immediately. Usually misunderstandings like that are easily resolved by the students themselves as they are eager to share their cultural experience with their co-workers and employees.
As for the practical part, there are some technicalities that the employer will have to deal with. First-time J1 workers need to apply for a Social Security and the process can take up to two months. Waiting periods vary, normally being around two – three weeks. But, employers should know that J1 workers are legally allowed to work even before they get an actual Social Security Number – they just have to show a receipt to employer confirming that they have applied for a SSN.
Employers are also responsible for sending W-2 forms to J1 students, so the students can file their tax returns properly. Mailing individual W-2s to foreign countries may be a hassle. Some employers ask Seasonal Staffing for assistance to make sure that every student gets the W-2 form.

J1 workers for the most part make valuable additions to work crews. Employers appreciate their hard work and unique experience they get from hiring an exchange student. Let us know if you have any questions, commenting below.

 

Who are J1 workers?

Every year thousands of businesses open only to close down a few months later, but some businesses continue to do that year after year.  Summer camps,  resorts, seaside restaurants and cafes  and ski schools – those are typical seasonal businesses that operate for a season or two at most. Such irregular or rather regularly irregular operations schedule forces the owners to let all or most of their employees in the end of the season. Naturally, to begin next season businesses owners and managers have to hire new crews. It often happens that loyal employees keep returning to the same place year after year, but their numbers are negligible compared to hordes of new employees that have to be searched for, selected and trained anew.

Traditionally, college kids and high school students made up the majority of seasonal employees; in the past decade a new breed of seasonal workers  appeared – exchange workers. Increasingly often vacationers hear Eastern European accents from their service providers. Majority of these workers are J-1 students haling mostly from Russia, Belarus, Ukraine, Moldova, Romania, Bulgaria and other Eastern European countries.

The question that every person responsible for hiring summer or seasonal staff asks when hiring exchange workers is whether it is worth it.  Let us look at the process of hiring exchange workers, specifically J-1 visa holders. They are usually sophomore and junior college students who come for about four months to the US to work in various seasonal fields. The advantage of hiring these workers is that they usually are more goal-oriented than their American peers. J-1 workers are more willing to work extra shifts, especially on weekends and on holidays and work overtime.  Another reason why many employers like to hire international stuff is that seasonal stafffing agencies do not charge any fees for their services.  So, for a large employer, like a hotel or an amusement park, it is easier to secure enough staff for an upcoming season.  An advantage that agencies like to bring up is that both employers and J-1 workers are exempt from Federal Tax.

But there is also a number of issues that obviously come up when J1 workers are employed. Although most of the workers have a good grasp of English language, some may have trouble comprehending and expressing themselves. In some cases it is just a matter of time and after a short adjustment period students start speaking with more ease. Inevitable part is having to deal with a bit of paperwork before hiring workers – they can only get visa after their potential employer confirms the intent to hire by filling out a form. However, the employer is not obliged to hire workers, although certainly expected to.  In some cases, J-1 workers turn out to be … needy. Coming from a different  cultural background, they may seem to be ignorant about realities of American everyday life.  They will probably ask a lot more questions than your regular workers, but you sure can ask them questions too. This is actually the intent of this program – to exchange cultural experiences and promote tolerance and diversity.

 

The aim and purpose of J-1 Work and Travel Program

The State Department J-1 Work and Travel Program is an Exchange Visitor Program, which is designed to achieve the educational objectives of international and cultural exchange by involving young adults in the daily life of the host country through temporary employment opportunities. The temporary 3-4 months’ period of employment during their college vacation is perfect for the cultural exchange and then they can return home to share their experiences. The immersion into a different culture is very helpful for these young adults to broaden their outlook and global vision, make a connection between countries and cultures in the global environment. The world markets of today require international work experience, and the value added by working in the USA is immeasurable to students from overseas.

Foreign Workers in the USA Blog

Everything you may need to know about foreign workers in the USA. Legal and Illegal workers. H2b/a, J1 students. How to select the best workers. How to save on payroll taxes legally. Trials of some foreign workers in the USA. Why do we need foreign staff? Read the blog – find the answers.